Posting number: 2026-01530
Department: University of Hawai'i at Manoa - Library Services
Division: Hamilton Library
Job classification: GRADUATE ASSISTANT, 11-MO
Posting type: Open
Categories: Library
SummaryTitle: Graduate Assistant, 11-Month (Archival Processing)
Position Number: 0000GA11
Hiring Unit: University of Hawai'i at Manoa (UHM), Library Services
Department: Hawaiian and Pacific Collections Department, Hamilton Library
Date Posted: July 20, 2026
Closing Date: August 4, 2026
Salary Information: Effective August 1, 2026: $31,524 (Step 17) annually at 50% FTE (with tuition waiver, if eligible and all requirements are met)
Monthly Type: 11-Month
Full Time/Part Time: Part Time: 50% Full-Time Equivalency (FTE)
Temporary/Permanent: Temporary 11-month position
Other Conditions:
To begin approximately August 2026, pending position clearance and/or availability of funds. The position is located at the University of Hawai'i at Manoa, and is renewable annually for the duration of the grant, contingent upon availability of funds, program/operational needs, satisfactory performance, and good academic standing.
This is an I I-month position, which means the position is on duty throughout the year except during periods of authorized leave.
This graduate assistant position supports the archival processing and redescription of Hawaiian Collection archival materials for the Kaho'iwai: Reclaiming Hawaiian Knowledge Sovereignty grant funded by the Andrew W. Mellon Foundation. Specifically, this graduate assistant, under the supervision of Hawaiian Collection librarians, will process and redescribe a selection of Hawaiian Collection archival materials and support the development of the Hawaiian Knowledge Organization System (HKOS) and its application to Hawaiian sovereignty-, culture-, and history-related archival materials. This position is in the Hawaiian and Pacific Collections Department of the University of Hawai'i at Manoa Library.
Duties & Responsibilities
• Appraisal and inventory of archival materials.
• Arrangement, description, and redescription of archival materials.
• Preserving archival materials.
• Drafting archival finding aids that include background information, biographical notes, scope and content notes, and access and use policies.
• Support the Hawaiian Knowledge Organization System (HKOS) term development.
• Support HKOS community consultations.
• Support HKOS Knowledge Organization Summits and team gatherings.
Minimum Qualifications
• Enrolled full-time at the University of Hawai'i at Manoa, in a graduate degree program at the time of hire and throughout the appointment period.
• In good academic standing and maintain a minimum grade point average of 3.5 or above.
• Pursuing a graduate degree in Library & Information Science or a related field.
Desired Qualifications
• Experience arranging, describing, redescribing, preserving, and/or creating finding aids for archival materials.
• Experience conducting research in archives and/or libraries.
• Experience consulting with and/or collaborating with Hawaiian and/or Hawai'i communities.
• Experience with event planning and providing logistical support.
• Knowledge of Hawaiian sovereignty, history, culture, and/or current events.
• Knowledge of Pacific Islands’ sovereignty, histories, cultures, and/or current events.
• Proficiency in the Hawaiian language, a Pacific Islands language, or a non-Indigenous language of Hawai'i or the Pacific Islands.
• Keen attention to detail and ability to synthesize information.
• Ability to communicate clearly and effectively.
• Ability to work independently.
• Ability to work collaboratively.
• Demonstrated accuracy & dependability in performing work assignments.
• Ability to perform duties with little supervision after completion of training.
• Ability to train/supervise student assistant III, IV, and V.
• Demonstrated experience in Google and Word software.
To Apply:
Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications, CV, names and contact information (including email addresses) of 3 professional references, and official transcripts (copies acceptable; however, originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation become the property of the school.
Note: If you have not applied for a position before using NeoGov, you will need to create an account.
Inquiries: Kapena Shim, Screening Committee Chair and Hawaiian Collection Librarian, kapena@hawaii.edu
Examples of duties
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:https://www.hawaii.edu/offices/eeo/accommodation-request/