Posting number: 2026-07-15
Department: Library
Job classification: Clerk 3
Posting type: Open
Categories: Library, Purchasing, Office and Administrative Support, Payroll/Benefits Administration
SummaryOffice Administrator (Payroll, Timekeeping & Purchasing)
Provides essential office support within the Library Administration department for our 13-branch library system. This role coordinates centralized payroll timekeeping and purchasing, handles high-volume administrative tasks and provides daily clerical support to keep system-wide functions running accurately and on time.
Key Responsibilities
• Review and verify all branch timesheets for final data entry submission to County Payroll Department to ensure accurate payments.
• Track and process benefit time, medical leaves and Family Medical Leave (FML) with accuracy.
• Maintain strict confidentiality regarding staff records.
• Request vendor quotes, process purchase orders (POs), and track system-wide office supplies and equipment.
• Meet strict weekly and bi-weekly processing schedules consistently to ensure timely pay.
• Perform daily clerical tasks including sorting mail, filing records and answering phone inquiries.
• Create, update and format correspondence, spreadsheets and internal reports.
• Troubleshoot routine administrative matters for branch managers and administrative staff.
REQUIREMENTS:
EXPERIENCE:
• Two (2) years of experience in clerical work; one (1) year of which must have been performing duties at or equivalent to the Clerk 2 level.
Qualifications
• Background in office administration, high-volume data entry or clerical operations.
• Data entry accuracy, strong multitasking abilities and strict deadline adherence.
• Advanced proficiency in MS Excel and general administrative office software.
• Professional discretion handling sensitive data and excellent customer service skills.
• Prior experience or background in centralized payroll, timekeeping and purchasing operations is preferred.