Posting number: 25-26-P17
Department: Student Affairs
Job classification: New Student Orientation Program Assistant
Posting type: Open
Categories: Administration, Administrative Assistant, Higher Education
SummaryNew Student Orientation Program Assistant
Department: Student Affairs
Reports To: Director of First Year Transitions
Salary range: $19.56 - 25.96* Hourly
This position will remain open for a minimum of seven (7) days. The College reserves the right to close the recruitment at any time after the minimum posting period once a sufficient applicant pool has been established. All classified positions will start their salary at Step A.
The purpose of this position is to support mandatory new student orientation to ensure that students receive timely communication, up to date information and documents, and that administrative tasks related to orientation are completed quickly so that students do experience minimal barriers.
Examples of duties- Communicate with new students regarding the new student orientation.
- Email with students regarding orientation. Maintain the Orientation inbox up to date.
- Answer phone calls and return voicemails regarding the new student orientation.
- Maintain and update orientation LMS content to ensure accuracy, relevance, and effective student engagement.
- Conduct quarterly reviews of LMS course content to ensure information is current; implement updates or communicate needed revisions to the Director as appropriate.
- Create, inventory, and update materials for in-person orientation.
- Log and monitor RSVPs for in-person orientation.
- Schedule rooms and submit associated facilities and service needs.
- Enter and synthesize post orientation data into reports.
- Add and remove holds from students’ accounts.
- In ctcLink system remove service indicators for students as they complete the new student orientation.
- Release informational service indicator and place registration hold service indicator for students having not yet completed orientation by designated time.
- Customer service experience
- Experience utilizing Microsoft products, especially Excel for data entry and analysis and forms.
- Experience designing print materials like flyers and pamphlets
- A minimum of a high school diploma or equivalent
- Prior experience working in higher education
- Experience using ctcLink platform
- Experience using Canva
Please note that we are unable to sponsor visas for this position. Only candidates who are currently authorized to work in the United States will be considered.
Hourly employees must work 480 hours in a rolling six-month period to become eligible for health benefits. Hourly employees must work 70 hours in any five months for two consecutive years to become eligible for retirement.This is an hourly position scheduled to work up to 18 hours per week, with a salary of $19.56 - $25.96*.They are not initially eligible for benefits upon hire but could qualify for the following.
This is a part-time classified position. All classified positions will start their salary at Step A ,when you have completed six months of probation, will increase 2 ranges upon a completing probation. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, sick leave, paid holidays, Aflac, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate, and priority consideration on-site childcare on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
- The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
- Olympic College Online Application
- Resume
- Cover Letter - in your cover letter describe how your experience sets you apart for this position.
- Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College values equity and is an Equal Opportunity Employer and Educator. Olympic College provides equal opportunity in education and employment and does not discriminate based on race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment include but not limited to unwelcome sexual conduct. Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Erin Pohl, Title VII and Title IX, building 5, room 528A, 360-475-7303. Olympic College is a smoke-free/drug-free environment. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
Olympic College
Human Resources
1600 Chester Ave Bldg. 5 – 5th Floor
Bremerton, WA 98337