Procurement Services Director

Posting number: 202500806

Department: CFO

Division: PROCUREMENT

Job classification: Purchasing Director

Posting type: Open

Categories: Administration, Accounting and Finance

Summary

The purpose of this position is to direct all solicitations for construction, professional services, goods and services. determine the appropriate procedures to use to obtain goods and services that will fill the requirements, meet the delivery schedule, provide the best price, and conform to acquisition regulations set by the State and County. This class works under administrative supervision, developing and implementing programs within organizational policies and reports major activities to executive level administrators through conferences and reports.

Examples of duties

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals.
• Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed.
• Manages the procurement of all materials, equipment, and services for the County.
• Develops and monitors the purchasing department’s budget consistent with County and department objectives.
• Consults with county departments and other governmental agencies on bid specifications, bidder’s list, sources of supply, bid submissions; approves award selections and contract supporting documents; processes bonds and insurance papers; prepares contract documents; prepares contract awards and communicates recommendations to the appropriate person.
• Interprets and applies County, State and Federal procurement laws, rulings and regulations.
• Ensures county purchasing policy, ordinances and state laws are adhered to all purchases.  Verify compliance for county-wide requisitions.
• Reviews, develops, recommends, implements and administers purchasing/p-card policies, procedures and methods to provide for the effective operation of the purchasing division.
• Assists department heads in developing IFB’s (Invitation for Bid), RFP’s (Requests for Proposals) and RFQ’s (Requests for Qualifications) contract standards and specifications.
• Develops and operates inventory control systems for all capital assets.
• Works with Fleet Management and Finance to develop and maintain an inventory control system for all assets over $5,000.
• Directs the disposal of surplus or obsolete equipment, materials, and supplies.
• Establishes and maintains working relationships with vendors and county departments to ensure responsiveness to requirements and resolves purchasing problems.
• Administers access to Purchasing/Inventory electronic data processing software in accordance with 
• Performs related work as assigned.

Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:

• Bachelor's degree in Public Administration, Business Administration, Supply Chain Management, Procurement, Purchasing, Finance, Accounting, Contract Management, Economics, or a closely related field; or an equivalent combination of education, training, and progressively responsible procurement experience.
• Over eight years and up to and including ten years of progressively responsible experience in public procurement, purchasing, contract administration, or supply chain management, including at least three (3) years of supervisory or management experience. Experience in local government procurement is strongly preferred.

SPECIAL CERTIFICATIONS AND LICENSES:

• Possession of a CPPO or NIGP-CPP certification is preferred and must be obtained within two (2) years of hire.
• Must possess and maintain a valid state driver’s license with an acceptable driving history.
• IMPORTANT: Submit a copy of certifications with application.

Supplemental informationAll applicants tentatively selected for a position with Beaufort County Council will be required to submit to urinalysis to screen for the illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. Beaufort County is an Equal Opportunity Employer.

Applicants selected for this position may be subject to a credit check as part of the pre-employment screening process. Employment offers are contingent upon the successful completion of all required background and screening requirements.